With so much to consider and so
much to do, Walton and Hipkiss (W&H) are on hand to help you make
the decision that is best for you. This page gives you an
insight into the legalities and responsibilities of being a
landlord, as well as the service Walton and Hipkiss can offer you
and your property.
HOW TO FIND A TENANT EVALUATE THE PROPERTY
Exactly how much rental should you charge per calendar month? W&H
offer a free rental valuation and advise of the current market
trends. We will then agree a marketing rental for the property, as
well as an achievable rent figure.
GETTING READY TO ADVERTISE
In order to advertise the property you will need a good description
of what the property offers, excellent photographs (not just one!),
and positive advertising mediums. You will also need an Energy
Performance Certificate (valid for 10 years) and a current Gas
Safety Certificate (renewable every 12 months).
W & H will organise everything for you and publish professional
advertising in our offices, on the Internet and in the local paper.
Showing your viewers around the property can take an enormous amount
of time out of your schedule.
W & H will accompany all viewings
for the property on your behalf.
RESERVING THE PROPERTY
How do you know the person who wants the property is the right one?
W&H conduct strict credit referencing for our tenancy applications
and advise you, the landlord, of the outcome before arranging a
tenancy start date.
WHEN A TENANT IS FOUND PREPARE THE PAPERWORK
All of the following needs to be prepared for the day of signing the
tenancy. W&H can provide all of the following:
An Assured Shorthold Tenancy
Agreement will need to be prepared, with landlord and tenant
details, tenancy start and end dates, details of deposit
registration and the terms and conditions of the tenancy.
An inventory of the property
needs to be prepared. This is a document containing details of the
within and decor of the property, but most of all their condition,
for example good, fair or poor and with
The meter readings for any
relevant utilities need to be taken the day prior to the tenancy
start date and
all utility companies notified of the changeover. Where the property
Walton and Hipkiss will do this
on your behalf.
We outsource our tenant
referencing to an award-winning tenant referencing team dedicated to
reducing the risk of problem tenants for landloards and agents.
The reference team will analyse
the personal information held by credit reference agencies along
with information from further investigations. Once all of the
information has been collated a comprehensive
report is created giving an
overview of your prospective tenant and a decision on how suitable
they are to rent your property.
Our reference agencies utilise
their size and experience within other areas of the letting industry
to deliver accurate reference reports.
DAY OF SIGNING THE TENANCY AGREEMENT
On the day of signing the tenant must initial and sign both copies
of the tenancy agreement which will then be sent to you, the
Landlord, to also initial, sign and return to Walton and Hipkiss.
In the case of managed properties, the tenant will also be issued
with: two copies of the Inventory and Schedule of Condition, the
current gas safety certificate, record of utilities companies, meter
readings, standing order mandate for rent payments and one full set
of keys. In the case of Tenant Finding Only properties, the tenants
will be issued with: the current gas safety certificate, the
landlords contact details and one full set of keys. The tenant will
also need to pay the first months’ rent and the deposit.
All of the following needs to be completed once the tenants have
signed the tenancy agreement and been issued the keys.
posted to Landlord to initial and sign tenancy agreement ?
Register deposit with
relevant body and issue tenant with certification
providers of change
Notify local council of
Issue receipt to tenant
for monies paid
Send Standing Order
mandate to bank
Once the tenant has signed the agreement and been issued the keys,
and all of the relevant paperwork has been completed, there will be
on-going responsibilities throughout the tenancy.
These include, but are not limited to:
Issuing rental payment
quarterly/half yearly inspections as appropriate
for any problems reported by the tenant
Ensuring gas safety
certificate is carried out every 12 months
Preparation and issue
of renewed tenancy agreements
Rent reviews every 12
months as appropriate.
Again, W&H can undertake these
responsibilities for you.
TERMINATION OF THE TENANCY
When a tenant hands in their notice to quit, or you as the landlord
terminate the tenancy, again there is paperwork to prepare, end of
tenancy inspections to carry out and deposits to re-imburse.
Sometimes negotiation is required if damage has occurred at the
property during the tenancy, and payment is
required from the deposit. W&H can do all of this for you.
STARTING ALL OVER AGAIN
When a tenant does hand in their notice to quit, should you wish to
continue to rent the property out, the whole process begins again.
W&H can do this for you and continue to work alongside you for the
lifetime of the rental property. So, how do you move forward and
make your rental property work for you? Detailed below are the
Lettings Services and Packages that W&H offer, along with any extra
costs. Which one
is best for you depends on you. You need to take into account the
amount of time you can dedicate to the tenants and the property, how
much money you might need to receive on a monthly basis from the
rent paid and also what contacts you have to carry out works should
anything go wrong.